Accounts Payable

Invoice Routing

Invoice routing allows you to set up rules for where and who to forward appropriate invoices. Invoices needing special approval can be routed to a designated person or multiple people for approval. Invoices that do not match its PO or subcontract agreement can be scanned in with Electronic Document Processing, and routed appropriately with questions or notes for action.

Invoices are then updated in Accounts Payable where they can be paid or flagged to contact the vendor for issue resolution.

ComputerEase makes job costing more accurate because all invoices are entered into the system and tracked even if approval is pending.

Reconciling Invoices

ComputerEase ties invoices received to their purchase orders by easily displaying the details of the PO or subcontract agreement. If the invoice reflects a charge for only a portion of the PO or subcontract agreement, the system will be updated to show partial billing. Invoice amounts that exceed their purchase order are quickly visible for appropriate resolution.

This tie between the invoice and the PO or subcontract agreement helps ensure that reconciling invoices for all ordered deliverables or services are received at the appropriate prices.

Lot Price Purchase Orders

ComputerEase knows that contractors often end up paying too much money on lot price purchase orders because they do not have an adequate system to track all the charges and receivables over multiple invoices against one purchase order. ComputerEase puts an end to overpayment for lot price purchase orders by tracking everything for you. When all the materials are received from the order, you will be able to see what the original PO amount was and how much the vendor has charged. If the vendor has overcharged, don't waste valuable time trying to reconcile invoices. Simply contact the vendor with a list of all the invoices charged against the bid and request a reconciliation that can be applied against the final invoice.

Prompt-pay Discounts

When entering a new invoice any applicable prompt-pay discounts can be noted. ComputerEase tracks these discounts, reporting those expiring soon, providing a tool to determine which bills to pay to maximize your cash flow. Timely decisions to pay certain bills before others help increase your profits. The Discounts Report also details money you saved by taking advantage of these discounts.

Red Flag Alerts

ComputerEase Red Flag Alerts feature automatically warns you when an invoice exceeds the PO, subcontract, or budget amount. This helps prevent the posting of invoices to the wrong expense account, being over charged, or over budget.